One ledger, and everyone sees the same number
Leave policy configured per grade and entity, balances computed by the engine, and approvals that take a tap — which removes the most common HR argument entirely.
Leave & absence
Every Leave Type
Casual, sick, earned, comp-off, unpaid and event-based leave, each with its own rules.
Accrual And Carry-forward
Monthly or worked-days accrual, opening balances, carry-forward caps and encashment — set per grade.
Balances Employees Can See
They check before applying, so requests arrive sensible and disputes mostly disappear.
Cover Before Approving
The approver sees who else is off that day, which is the actual decision they are making.
Comp-off With Expiry
Credited as a real balance with an expiry date, and spending it draws the credit down.
Tied To Payroll
Balances, LOP and encashment flow into the run — no separate leave sheet to reconcile.
Everybody reading the same balance
Almost every leave argument in a small company is a disagreement about a number. The employee has one figure from a WhatsApp message in March; HR has another from a spreadsheet; the manager has a third from memory.
Balances are computed by the engine from the policy for that person's grade and entity — accrual, carry-forward cap, encashment, expiry — and the number the employee sees on their phone is the number payroll uses. There is no second copy to disagree with.
Policy is layered, not duplicated
Company defaults, then grade, then entity. A rule stated once at company level applies everywhere it is not overridden, which prevents the usual drift where six similar policies diverge quietly over two years and nobody can say which is authoritative.
Cover before approval
A manager approving leave needs to know who else from the team is already away that week. That information sits on the approval screen, because the decision is about cover — and a system that hides it is asking the manager to approve blind and then discover the gap on the day.
Comp-off is credited as a real, dated balance with its own expiry, and spending it draws down that credit rather than being tracked in someone's notebook.
From an application to a payroll input
Applied
From the phone, against a balance the employee can already see.
Cover checked
The approver sees who else is away that week before deciding, not afterwards.
Approved
Through the chain for that grade, with cover and escalation if the approver is away.
Into payroll
Payable days, loss of pay and encashment flow into the run without re-entry.
Questions about leave & absence
Can we start mid-year with existing balances?
Yes, including negative balances. Opening balances import with the employee list.
Do holidays inside a leave count against it?
That is the sandwich rule, and it is a policy setting rather than an argument — configure it once and it applies consistently.
Who can override a balance?
Only authorised roles, and the override is recorded with who did it and why.
Can we keep our existing leave policy?
Policies are configured per grade and location, including accrual, carry-forward caps, encashment and whether holidays inside a leave count. You are not being asked to adopt somebody else's policy.
How are opening balances handled at go-live?
Import them as at a stated date. Every balance carries its opening, accrued, availed and closing figures so it can be defended when an employee disputes it — which is the whole point of a balance.
Does the system stop leave that would break the rules?
It refuses leave inside a payroll month that is already settled, and applies the policy for that person rather than a general one. A system that lets you break your own rule is not enforcing it.
Can we switch this module off if we do not need it?
Yes. Modules are switched on per company and what is off is not billed. There is no bundle you have to buy through to reach the part you actually want.
Who can see this data inside our company?
Access follows the role you assign, and every company's data is isolated from every other company's by a boundary enforced in the software and covered by automated tests. Nobody at another company can reach yours.
See it on your own data
Fourteen days, no card, no consultant. Import your Excel and watch the first record draft itself.