From offer accepted to first punch — and out again cleanly
Onboarding is where most HR data entry lives, and offboarding is where most disputes are born. Both are handled as tracked processes rather than a checklist somebody remembers.
Onboarding & offboarding
Invite, Don’t Interview A Form
Send an invite; the joiner fills their own details and uploads documents from their phone before day one.
Documents Become The Record
What they upload is read and drafted by AI, so HR confirms rather than transcribes.
Nothing Forgotten
Documents, bank details, statutory numbers and first-day tasks tracked in one place.
Exit As A Case
Resignation, notice arithmetic, clearance from each department, and the settlement — tracked rather than chased.
Full And Final That Computes
Unpaid salary, leave encashment, gratuity where eligible, minus notice shortfall and recoveries, all from the same records.
Letters From The Record
Offer, appointment, confirmation and relieving letters generated from the actual employment data.
Invite, rather than interview a form
The fastest way to get onboarding data wrong is to have HR type it from a WhatsApp thread. The employee has their own documents and their own spellings; the person retyping has neither.
Klok sends an invite. The joiner completes their own details on their phone, drops their documents in, and the AI reads them into the record. HR's job becomes checking and confirming rather than transcribing — which is both faster and considerably more accurate on exactly the fields that cause trouble later: name order, date of birth, UAN.
The joining checklist is the process
Asset issue, statutory enrolment, bank details, induction, probation end date. These are the things that get forgotten when onboarding lives in somebody's head, and each one produces a distinct complaint weeks later.
Exit is a case, not a form
Most disputes come from separation rather than joining, and they come from the same place: unclear notice arithmetic and clearance that nobody owned. Exit is run as a tracked case — notice computed, clearance requested from each department holding property or dues, full-and-final calculated from the actual records, letters generated from the same data.
The last payslip is then right the first time, which is the whole objective.
Offer accepted to first punch
Invite sent
The joiner gets a link. They fill in their own details, in their own spelling.
Documents dropped
Read on arrival, drafted into fields, confirmed by them and verified by HR.
Checklist runs
Enrolment, assets, bank, induction, probation date — tracked rather than remembered.
Active
The record is live, the person can punch, and nothing was retyped to get there.
Questions about onboarding & offboarding
How long does onboarding a joiner take?
A few minutes of HR time: send the invite, then confirm the drafted record when the documents arrive. The joiner does the rest themselves.
Can we run clearance across departments?
Yes — exit is a case with clearance steps, so IT, stores, finance and the reporting manager each sign off and the delay is visible rather than mysterious.
Does the settlement include gratuity?
Where the employee is eligible, it is computed from the actual joining date and last drawn basic. The five-year rule and its exceptions are applied, not assumed.
Can the employee fill in their own details before day one?
That is the intended flow — an invite, a self-service form the joiner completes, then activation once HR confirms. It removes the first-week typing that nobody enjoys on either side.
What if we hire in bulk, like a seasonal intake?
Import the list and invite in bulk. Validation runs per row, so a hundred-row file with three bad rows brings in ninety-seven and tells you which three failed and why.
Does offboarding handle the full-and-final?
Exit runs as a case — notice arithmetic, clearance, settlement and letters — rather than as a checklist somebody keeps in their inbox. The settlement is produced from the record, not retyped.
Can we switch this module off if we do not need it?
Yes. Modules are switched on per company and what is off is not billed. There is no bundle you have to buy through to reach the part you actually want.
Who can see this data inside our company?
Access follows the role you assign, and every company's data is isolated from every other company's by a boundary enforced in the software and covered by automated tests. Nobody at another company can reach yours.
See it on your own data
Fourteen days, no card, no consultant. Import your Excel and watch the first record draft itself.